PRIVACY POLICY

Last modified: October 3, 2024

Introduction

Kiwanis Club of Carefree Benefit Foundation (“Company”, “Our”, “Us” or “We”) respects your privacy and is committed to protecting it through our compliance with this policy.

This policy describes the types of information we may collect from you or that you may provide when you visit kiwanisscholarship.org (our “Website“) and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies to information we collect:

• On this Website or our online services.
• In email, text, and other electronic messages between you and this Website.
• When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links.
• When using technologies such as pixel tags, web beacons, clear gifs, use analytics and monitoring to measure the effectiveness of our advertising campaigns, other communications, improve content and services, usability and functionality of the systems as well as statistically analyze site use and performance

It does not apply to information collected by:

• Us offline or through any other means, including on any other website operated by an affiliated third party
• or Any third party, including through any application or content (including advertising) that may link to or be accessible from or through the Website

We will not sell, share, or trade your information with any other entity.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree and consent to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates as applicable law and practices change over time.

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Website, including information:

• By which you may be personally identified, such as name, postal address, email address, telephone number, mobile phone number, login information or any other identifier by which you may be contacted online or offline (“personal information“);
• That is about you but individually does not identify you, such as your birthdate, education or academic information, current and future school enrollment information, and involvement in work, school, and community activities;
• and/or About your internet connection, the equipment you use to access our Website, and usage details.
• For all Donors, certain personal information such as names, contact information, and financial information.

We collect this information

• Directly from you when you provide it to us.
• Automatically as you navigate through the site.
• Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking.
• Any response you take in response to electronic communication that we send to you such as opening a message or clicking on an embedded link From third parties, for example, our business partners.

Information You Provide to Us

The information we collect on or through our Website may include:

• Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, information you provide through the scholarship application and supporting documentation, or posting material. We may also ask you for information when you report a problem with our Website.
• Records and copies of your correspondence including email addresses, if you contact us Information collected through chats, texts, or phone calls.
• Your responses to surveys that we might ask you to complete for research purposes.
• Details of transactions you carry out through our Website and of the submission of your application. You may be required to provide financial information before completing your application(s) through our Website.
• Your search queries on the Website.
• ANY OTHER TYPES OF INFORMATION THE USER PROVIDES.

You also may provide information to be published or displayed (hereinafter, “posted“) on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, “User Contributions“). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

In cases where donations are processed through a third-party service provider, donor information will only be used as necessary to process the donation. All processing of payments and related information, including by third party service providers, is protected by industry standard safeguards. We will not send mailings to our donors on behalf of other organizations.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically may include personal information. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

• Improve student and partner outcomes.
• Improve the quality of the experience with our services.
• Estimate our audience size and usage patterns.
• Store information about your preferences, allowing us to customize our Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
• Web Beacons. Pages of our Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

• To present our Website and its contents to you.
• To provide you with information, products, or services that you request from us.
• To fulfill any other purpose for which you provide it.
• To provide you with notices about your scholarship, including deadlines and renewal notices.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
• To notify you about changes to our Website or any products or services we offer or provide though it.
• To allow you to participate in interactive features on our Website.
• For research purposes to improve general student outcomes.
• For any other purpose that you have specifically granted us consent.

We may also use your information to contact you about your scholarship and related services that may be of interest to you. If you do not want us to use your information in this way, please email us. For more information, see Choices About How We Use and Disclose Your Information.

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

• To contractors, service providers, and other third parties we use to support our organization and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Kiwanis Club of Carefree Benefit Foundation assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Kiwanis Club of Carefree Benefit Foundation about our Website users is among the assets transferred.
• To third parties who sponsor scholarships to you if you have not opted out of these disclosures. We contractually require these third parties to keep personal information confidential and use it only for the purposes for which we disclose it to them. For more information, see Choices About How We Use and Disclose Your Information.
• To fulfill the purpose for which you provide it.
• For research purposes with your consent.

We may also disclose your personal information

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply our terms of use at Terms of Use and other agreements.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Kiwanis Club of Carefree Benefit Foundation, our partners, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection.

The categories of personal information we may disclose include

• Student or Partner Record Information such as Name, Signature, Date of Birth, Address, Telephone Number, Mobile Phone Number, Education, Employment History.
• Unique Identifiers such as IP Address, Email Address, Account Name, Alias and Postal Address.
• Protected Classifications such as Age.
• Electronic Information such as browsing history, search history, the student or partner interaction with the websites, applications and advertisements.
• Professional and Employment Information.
• Education Information.
• Inferences such as preferences, characteristics, behavior, attitudes, abilities and aptitudes.

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
• Targeted Advertising. If you do not want us to use information that we collect or that you provide to us to deliver scholarship program information according to our target- audience preferences, you can opt-out by emailing us at scholarship@kiwaniscarefree.org.

Accessing and Correcting Your Information

You can review and change your personal information by logging into the Website and visiting your account profile page.

You may also send us an email at scholarship@kiwaniscarefree.org to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

If you delete your information from the Website, copies of your information may remain viewable in cached and archived pages, or might have been copied or stored by other Website administrators. Proper access and use of information provided on the Website is governed by our Terms of Use.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Any highly sensitive personal information will be encrypted using SSL technology. The safety and security of your information also depends on you. Where we have given you or where you have chosen a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact Information

Kiwanis Club of Carefree Benefit Foundation wants your information and preferences to be accurate and complete. To update or change your information, you can send your updated information to:

Kiwanis Club of Carefree Benefit Foundation
PO Box 1498, Carefree, AZ 85377
scholarship@kiwaniscarefree.org